This is How You Can Write the Perfect Email

As you probably know, electronic mail, often shortened to e-mail, is a means of exchanging electronic messages between people via electronic devices. Ray Tomlinson is the man that has been credited with inventing the email - back in 1971 he created the first system that was able to send electronic mail between users. This was only possible between people using the same type of computer, but things have obviously now changed drastically. Below we will look at how to send an email properly as well as some of the best email service providers around at the moment.


How to Write a Professional Email

There are five steps to writing a professional email, which we shall take a look at now.

Start with a Greeting

You should always start your email off with a greeting. If you have a formal relationship with the person that you are sending an email to, then use their family name, such as “Dear Mr. Lee”. If you have a casual relationship with them, then you can simply write, “Hello Peter”. If you do not actually know the name of the recipient, then use “Dear Sir/Madam”.

Thank the Recipient

If you are replying to an inquiry, then you should start by thanking them. For instance, if someone has taken the time to ask something about your company, you should start the email with something such as, “Thanks for contacting ABC Limited”. If someone has replied to an email that you have sent, then make sure to say something such as, “Thanks for your quick reply”. It’s not exactly winning the lottery, but this will make you seem more polite, which is always a good thing.

Make Your Purpose Clear

If you are starting the communication between two parties, then you need to make your purpose clear early on. To do this you can write something like, “I am writing to ask about…”. People do not have time to read long emails, so make your purpose clear.

Add Closing Remarks

Before you finish your email, it is polite to thank your reader and add a polite closing remark. For instance, you might write something such as, “thank you for taking the time to read my email”. Then you can follow that up with something such as, “I look forward to hearing back from you”.


Sign Off

The last thing that you have to do is to add a signing off remark and then add your name. For instance, if you are talking to someone that you do not know or do not know too well, then you could go for “Best regards” or “Yours sincerely”. If you are sending an email to a friend, then you can end it however you like. Before you click send, make sure that there are no spelling mistakes that will make you look foolish.

Five of the Best Email Services Around

Free email accounts are fine for the majority of people, but if you are looking for an email service that will make sure that your emails are 100% secure, then we recommend that you take a closer look at the following. These are 5 of the most secure and best email services that you can make use of in 2020.

  • ProtonMail
  • CounterMail
  • Hushmail
  • Mailfence
  • Tutanota